Add Custom Email Signature to Quote Emails

Modified on Wed, 11 Mar at 5:51 PM

Add a Custom Signature to Emailed Proposals (Quotes)

Quotes & Proposals · Tip Sheet

Cornerstone allows you to create a reusable email signature that automatically appears on emailed proposals (Quotes). Using the Phrases feature, you can build a personalized signature once and select it each time you send a quote — no retyping required. You can even use System Macros to auto-populate company details like your name, address, and phone number.

Step-by-Step: Create Your Email Signature

Click Quotes on the menu bar.

Select any existing Quote to open it.

Click Print / Email Quote.

Click Phrases in the Print Quote window.

From the Phrases window, click Insert to create a new phrase.

In the Phrase ID field, enter a name for your signature (e.g., Signature).

From the Category drop-down, select Email.

In the Service Phrase text area, type the content you want to appear in your email signature.

Click OK to save your signature phrase.

You can now select this Phrase whenever you want to add your signature to a Quote email.

Using System Macros in Your Signature

Instead of typing your company name, address, or phone number manually, insert System Macros that automatically pull that information from your account settings when the email is generated. Click System Macros from the Service Phrase editor, highlight the macro you want, and click Paste.

Macro Code	Populates With
`@_SysName_@`	Company Name
`@_SysAddrFull_@`	Company Address (Full)
`@_SysAddress1_@`	Company Address Line 1
`@_SysAddress2_@`	Company Address Line 2
`@_SysCity_@`	Company City
`@_SysState_@`	Company State
`@_SysZIP_@`	Company ZIP Code
`@_SysPhone1_@`	Company Phone 1
`@_SysPhone2_@`	Company Phone 2
`@_SysPaymentURL_@`	Alarm Payments URL
`@_SysLicense_@`	Company License Number
`@_SysLicense2_@`	Company License Number 2
`@_SysMerchant_@`	Company Merchant Number
`@_SysServiceNum1_@`	Central Account #1
`@_SysServiceNum2_@`	Central Account #2
`@_SysServiceNum3_@`	Central Account #3

⚠ Quick Tips

To add a clickable website link, type your URL as www.yourwebsite.com in the signature text.
To add a click-to-email link, type mailto:youremail@yourcompany.com — recipients can click it to open a blank email addressed to you.
Once saved, your signature phrase is reusable — just select it from the Phrases list whenever emailing a quote.

Sample Email Signature

@_SysName_@
Sincerely,

Cornerstone Customer Service
success@alarmbills.com
www.alarmpayments.com
Phone: 847-405-9517 Ext 1

When the proposal is generated, macro fields like @_SysName_@ are automatically replaced with your actual company data.

Still have questions?

Our Customer Success team is here to help.

Call 847-405-9517 x1 Email Support